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Last Updated: January 2026
Welcome to SphereHub. These Terms and Conditions ("Terms") govern your access to and use of the SphereHub platform, including our website, mobile applications, and related services (collectively, the "Service"). By accessing or using SphereHub, you agree to be bound by these Terms.
By creating an account, accessing, or using SphereHub, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you do not agree to these Terms, you must not use our Service.
SphereHub is a cloud-based childcare management platform designed to help daycares, nurseries, and early childhood education centers manage their operations, communicate with parents, track attendance, process payments, and maintain records. The Service is provided on a subscription basis.
SphereHub provides different account types:
To use SphereHub, you must:
You are responsible for safeguarding your account credentials. You must notify us immediately of any unauthorized access or security breach. SphereHub will not be liable for any loss or damage arising from your failure to maintain account security.
SphereHub offers various subscription plans with different features and pricing. Details of available plans are provided on our website and may be modified at our discretion.
We may offer free trial periods for new users. At the end of the trial period, your subscription will automatically convert to a paid plan unless you cancel before the trial ends.
We reserve the right to modify subscription prices with at least 30 days' notice. Price changes will not affect your current billing cycle but will apply to subsequent renewal periods.
Failure to pay subscription fees may result in suspension or termination of your access to the Service. We may charge late fees on overdue amounts as permitted by law.
You may use SphereHub only for lawful purposes and in accordance with these Terms. You agree to use the Service in a manner consistent with its intended purpose of childcare management.
You agree NOT to:
You retain ownership of all content and data you upload to SphereHub ("Your Content"). By uploading Your Content, you grant us a limited license to store, process, and display it solely for the purpose of providing the Service to you.
Given the nature of childcare services, Your Content may include sensitive information about children, including:
You represent and warrant that you have obtained all necessary consents and permissions to upload and share this information through our Service.
You are solely responsible for Your Content and the consequences of uploading, posting, or sharing it. We do not endorse, support, or guarantee the accuracy, completeness, or reliability of Your Content.
While we implement regular backup procedures, you are responsible for maintaining your own backups of Your Content. We recommend regularly exporting important data.
We reserve the right to remove or disable access to any content that violates these Terms or applicable laws, or that we deem inappropriate, without prior notice.
Our collection, use, and protection of your personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.
We take the privacy of children seriously. Our practices regarding children's information comply with applicable child protection laws, including COPPA (Children's Online Privacy Protection Act) where applicable.
When you use SphereHub, we act as a data processor on behalf of childcare centers (data controllers). Centers are responsible for ensuring they have appropriate legal bases and parental consents for processing children's data.
SphereHub and all related trademarks, logos, service marks, and trade names are owned by us or our licensors. The Service, including all software, designs, graphics, and content (excluding Your Content), is protected by copyright, trademark, and other intellectual property laws.
Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service for its intended purpose. This license does not include any right to:
If you provide us with feedback, suggestions, or ideas about the Service, we may use them without any obligation or compensation to you.
SphereHub may integrate with or contain links to third-party services, websites, or applications. We are not responsible for:
Your use of third-party services is governed by their respective terms and policies.
While we strive to provide reliable and uninterrupted service, we do not guarantee that:
We may perform scheduled or emergency maintenance that temporarily interrupts service. We will attempt to provide advance notice when possible.
We reserve the right to modify, suspend, or discontinue any part of the Service at any time, with or without notice. We will not be liable for any modification, suspension, or discontinuation of the Service.
You may terminate your account at any time through your account settings or by contacting our support team. Termination does not relieve you of any payment obligations for the current billing period.
We may suspend or terminate your access to the Service immediately, without prior notice, if:
Upon termination:
Before termination, you should export Your Content. After termination, we may provide a limited period (typically 30 days) during which you can request retrieval of Your Content, subject to our data retention policies.
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:
We do not warrant that the Service will meet your requirements or that operation will be uninterrupted or error-free.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, SPHEREHUB, ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR:
OUR TOTAL LIABILITY FOR ANY CLAIMS ARISING FROM THESE TERMS OR YOUR USE OF THE SERVICE SHALL NOT EXCEED THE AMOUNT YOU PAID TO US IN THE 12 MONTHS PRECEDING THE CLAIM, OR $100, WHICHEVER IS GREATER.
SphereHub is a management tool and does not provide childcare, educational, medical, or legal advice. You are responsible for ensuring your childcare practices comply with applicable laws and professional standards.
You agree to indemnify, defend, and hold harmless SphereHub and its officers, directors, employees, agents, and affiliates from any claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees) arising from:
You agree to comply with all applicable local, state, national, and international laws and regulations in your use of the Service.
Childcare centers using SphereHub remain solely responsible for compliance with all applicable childcare licensing requirements, health and safety regulations, and educational standards.
You are responsible for complying with applicable data protection and privacy laws, including obtaining necessary parental consents for collecting and processing children's information.
These Terms shall be governed by and construed in accordance with the laws of [Your Jurisdiction], without regard to its conflict of law provisions.
Any dispute arising from these Terms or your use of the Service shall be resolved through binding arbitration in accordance with the rules of [Arbitration Organization]. The arbitration shall take place in [Location].
You agree that disputes will be resolved on an individual basis. You waive any right to participate in class actions or class-wide arbitration.
Either party may seek injunctive relief in court for violations of intellectual property rights or confidentiality obligations.
These Terms, together with our Privacy Policy, constitute the entire agreement between you and SphereHub regarding the Service and supersede all prior agreements.
We may modify these Terms at any time by posting the revised Terms on our website. Material changes will be notified via email or through the Service. Your continued use after changes constitutes acceptance of the modified Terms.
Our failure to enforce any provision of these Terms does not constitute a waiver of that provision or any other provision.
If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in full effect, and the unenforceable provision will be modified to reflect our intent to the extent permitted by law.
You may not assign or transfer these Terms or your account without our prior written consent. We may assign or transfer these Terms without restriction.
We shall not be liable for any failure or delay in performance due to circumstances beyond our reasonable control, including natural disasters, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, pandemics, network infrastructure failures, or strikes.
Nothing in these Terms creates any agency, partnership, joint venture, or employment relationship between you and SphereHub.
For questions about these Terms, please contact us at:
Childcare centers with Organization Accounts:
Teachers and staff members:
Parents and guardians:
You agree not to export, re-export, or transfer the Service or any technical data derived from the Service to any country, entity, or person prohibited by export control laws and regulations.
We may provide notices to you via email to the address associated with your account, through the Service interface, or by posting on our website. You consent to receive electronic communications and agree that such communications satisfy any legal requirements for written notice.
By using SphereHub, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.
For questions or concerns, please contact us at hello@spherehub.co